Committed to win-win relationships

Fund Administration Team Leader Asset Servicing

Your Day-to-Day

• Fund Lifecycle & Structural Events
  • Coordinate and process fund, umbrella, and share class openings (UBS and 3rd party).
  • Manage lifecycle events including liquidations, mergers (calendar and ratios), total redemptions, renamings and structural changes (e.g., change of portfolio manager or management company).
  • Handle ISIN creation and activation requests.
• Calendar & Event Coordination
  • Maintain and update operational calendars, including annual, monthly, and ad-hoc updates.
  • Prepare and control monthly calendars and ensure accuracy of event scheduling.
  • Process calendar requests from internal and external stakeholders.
• Controls & Operational Oversight
  • Perform 4-eyes and 6-eyes controls on funds and share classes.
  • Execute monthly controls, including calendar validation, checklist review, statistics, and FUMA/GP monitoring (active/inactive share classes).
  • Monitor completion of controls and maintain dashboards tracking operational activities.
  • Ensure completion of finalization controls and related validations.
• Operational Support & Coordination
  • Handle ad-hoc queries from internal and external stakeholders, ranging from simple to complex requests.
  • Support audit requests, incident reporting, and SAQ reporting processes.
  • Coordinate with IT teams on system changes, testing activities, and issue resolution.
• Process Governance & Documentation
  • Review and maintain operational procedures, runbooks, and operational memoranda.
  • Contribute to ongoing improvement of control frameworks and operational processes.
  • Ensure data consistency and alignment across systems and reporting tools.
• Additional Operational Responsibilities
  • Support late shift activities as required to ensure coverage of operational deadlines.
  • Perform periodic controls and reviews related to fund static data and system setup.

Your Profile

• Degree (University) in economics/business administration/accounting or Final secondary school examinations
• Work experience more than 5 years in a similar position and environment and sound experience in fund accounting desirable
• Strong experience in fund accounting operations, with focus on fund lifecycle and event management.
• Good understanding of Luxembourg fund structures (UCITS/AIF) and share class set-ups.
• Experience working in a control-driven environment with multi-level validation processes.
• Strong organizational skills and ability to manage multiple deadlines.
• Effective communication and coordination skills across operational and technical stakeholders.
• Good command of English; French or German is an advantage.
• GP4 knowledge desirable, good command of Excel (VBA is an asset)
• Ability to work under pressure and meet strict deadlines.
• Very good teamwork and communication skills.
• A very good command of English is essential. Knowledge of German or French an advantage