Oversight & Audit Coordination Officer

Your Responsibilities

Conducting domiciliation activities of the entities
Participating in funds’ board meetings by ensuring the alignment of supporting documents with standards and actively participating in the meetings
Coordinating funds audit and providing support throughout the audit process
Contributing to the operational improvement of the Company
Contributing to the different transversal projects of the company
- AdHoc prjojects
  - Finsoft (new oversight/Due diligence tool)
  - Self-assessment questionnaire – SAQ : Assisting in accurate and timely completion of the SAQ report
- Operational committee: Monitoring the ongoing activities of the Company’s Delegates and the Company’s services
- Audit Support project: Ensuring all necessary preparations and resources are in place for successful external audits
- Onboarding committee project: Facilitating the timely and complete onboarding of new client in collaboration with external and internal stakeholders
Conducting oversight activities for:
- Depositary Bank through a.o. periodic Depositary KPI Reports.
- Central Administrations – Fund accountants through a.o. periodic F.A. KPI Reports
- Central Administrations – Transfer Agents through a.o. periodic T.A. KPI Reports
- Distributors through a.o. periodic Distribution KPI Reports
Ensuring the completeness, quality, and consistency of reports;

Soft Skills

At least 2 years of professional experience in a comparable position in the Luxembourg Investment Funds industry, a credit institution, a consulting firm, or a Big 4 company
Experience in collaborating with international operations and customer facing teams, exposure to other cultures/countries
Fluent in English and French, other languages considered as an advantage
Flexibility to work in a multicultural, changing environment
Hands-on mentality with the ability to set priorities
Team player, with the ability to work as an individual contributor
A master’s degree in accounting, finance, business, or a related field in the Fund Industry, or equivalent professional experience, is required
Attention to regulatory standards, financial industry knowledge
Strong attention to detail, focus on accuracy and analytical skills
Ability to work autonomously and collaboratively in a fast-paces environment and to manage priorities
Ability to communicate and draft clearly, confidently and effectively
Substantial initiative, intellectual curiosity and drive
Strong organizational and multitasking abilities
Proficient in using CRM software and Microsoft Office applications.

Committed to win-win relationships