Oversight & Audit Coordination Officer

Your Responsibilities

  • Conducting domiciliation activities of the entities
  • Participating in funds’ board meetings by ensuring the alignment of supporting documents with standards and actively participating in the meetings
  • Coordinating funds audit and providing support throughout the audit process
  • Contributing to the operational improvement of the Company
  • Contributing to the different transversal projects of the company
    • AdHoc prjojects
      • Finsoft (new oversight/Due diligence tool)
      • Self-assessment questionnaire – SAQ : Assisting in accurate and timely completion of the SAQ report
    • Operational committee: Monitoring the ongoing activities of the Company’s Delegates and the Company’s services
    • Audit Support project: Ensuring all necessary preparations and resources are in place for successful external audits
    • Onboarding committee project: Facilitating the timely and complete onboarding of new client in collaboration with external and internal stakeholders
  • Conducting oversight activities for:
    • Depositary Bank through a.o. periodic Depositary KPI Reports.
    • Central Administrations – Fund accountants through a.o. periodic F.A. KPI Reports
    • Central Administrations – Transfer Agents through a.o. periodic T.A. KPI Reports
    • Distributors through a.o. periodic Distribution KPI Reports
  • Ensuring the completeness, quality, and consistency of reports;

Soft Skills

  • At least 2 years of professional experience in a comparable position in the Luxembourg Investment Funds industry, a credit institution, a consulting firm, or a Big 4 company
  • Experience in collaborating with international operations and customer facing teams, exposure to other cultures/countries
  • Fluent in English and French, other languages considered as an advantage
  • Flexibility to work in a multicultural, changing environment
  • Hands-on mentality with the ability to set priorities
  • Team player, with the ability to work as an individual contributor
  • A master’s degree in accounting, finance, business, or a related field in the Fund Industry, or equivalent professional experience, is required
  • Attention to regulatory standards, financial industry knowledge
  • Strong attention to detail, focus on accuracy and analytical skills
  • Ability to work autonomously and collaboratively in a fast-paces environment and to manage priorities
  • Ability to communicate and draft clearly, confidently and effectively
  • Substantial initiative, intellectual curiosity and drive
  • Strong organizational and multitasking abilities
  • Proficient in using CRM software and Microsoft Office applications.
Job Category: Back Office
Job Type: Permanent
Job Location: Luxembourg

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