• Play a leading role in maintaining and developing robust corporate governance policies and practices
  • Ensuring the Board have the necessary resources to discharge their fiduciary duties
  • Oversee maintenance, security and archiving of all Board records, materials, files and statutory docs.
  • Prepares agendas, organizes meetings and assists relevant committees and boards.
  • Takes and records formal minutes.
  • Handles shareholder relations, coordinates and communicates annual meetings, and maintains a list of holding companies, officers and directors.
  • Oversee travel arrangements and expense reports.
  • Coordinates new business documentation.
  • Oversee and attend to regulatory filings.
  • Performs accounts/invoicing work.
  • Acts as bank account administrator.
  • Prepares invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Supervises and trains corporate services team staff as needed.
  • Consistently exercises discretion in managing correspondence, information and all matters of confidentiality and escalates issues where appropriate.
  • Reviews operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • keeping up to date with any regulatory or statutory changes and policies that might affect the organisation
  • Management and retention of corporate records, research, analysis of data, statutory documents, contracts and reports.


  • The successful candidate would be expected to have completed either Institute of Chartered Secretaries and Administrators Program or equivalent (i.e.Executive Office Administration Diploma Program), or have at least 4 to 5 years corporate experience subsequent to a related Undergraduate degree.
  • At least 3 Years’ experience in the legal or fund administration industry
  • Familiarity with applicable laws and regulations.
  • Database and data management skills are necessary.
  • Strong editing, proof reading and critical thinking skills.
  • Ability to maintain accuracy and give special attention to detail.
  • Ability to be flexible, self-motivated, and to take initiative.
  • Ability to organize and prioritize workload in order to meet strict deadlines
  • Maintain integrity of confidential information and data.
  • Comprehensive knowledge of MS Office applications

Job Category: Transfert Agency
Job Type: Full Time
Job Location: Luxembourg

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