Back Office


  • To administer a portfolio of Clients, including more complex, demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients’ entities
  • To deal with incoming correspondence on a daily basis in an efficient manner, from Clients and any related third-parties
  • When required, to prepare minutes and other board related documents
  • When required, to liaise with a pool of banks and to support clients in wires instruction
  • To coordinate the audit process with the different departments and the auditors, and responsible for the annual accounts filing with the relevant authorities
  • To manage the billing process: issue invoices, send them to clients, and control settlement
  • To ensure that RCS extracts are up to date and reflect the entities’ status
  • Escalating any issues/risks arising promptly to the Manager or Directors where appropriate
  • Carry out any function/activity required by the Head of Department, Authorized Management or Board members from time to time
  • To assist the Head of Department, providing daily support as requested. This will include but may not be limited to
  • Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
  • Being aware of the need for professional advice and have a good understanding of local Regulatory matters
  • Escalating any issues/risks arising promptly to other members of the management team including Authorized Managers where appropriate


  • Ideally a minimum of 3-5 years’ experience in funds administration or financial services environment
  • A comprehensive understanding and technical knowledge of funds administration, Luxembourgish Law
  • Strong IT skills
  • Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
  • Flexibility, energy and enthusiasm
  •  Ability to work under pressure and meet deadlines
  • A solution-driven attitude to problems
  • Ability to work using own initiative and make decisions within corporate policies
  • Good organisational skills and the ability to work methodically and accurately
  • Team spirit
  • Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage
Job Category: Back Office
Job Type: Permanent
Job Location: Luxembourg

Apply for this position

Allowed Type(s): .pdf, .doc, .docx