Back Office

Responsabilities:

To administer a portfolio of Clients, including more complex, demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients’ entities
To deal with incoming correspondence on a daily basis in an efficient manner, from Clients and any related third-parties
When required, to prepare minutes and other board related documents
When required, to liaise with a pool of banks and to support clients in wires instruction
To coordinate the audit process with the different departments and the auditors, and responsible for the annual accounts filing with the relevant authorities
To manage the billing process: issue invoices, send them to clients, and control settlement
To ensure that RCS extracts are up to date and reflect the entities’ status
Escalating any issues/risks arising promptly to the Manager or Directors where appropriate
Carry out any function/activity required by the Head of Department, Authorized Management or Board members from time to time
To assist the Head of Department, providing daily support as requested. This will include but may not be limited to
Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
Being aware of the need for professional advice and have a good understanding of local Regulatory matters
Escalating any issues/risks arising promptly to other members of the management team including Authorized Managers where appropriate

Skills:

Ideally a minimum of 3-5 years’ experience in funds administration or financial services environment
A comprehensive understanding and technical knowledge of funds administration, Luxembourgish Law
Strong IT skills
Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
Flexibility, energy and enthusiasm
Ability to work under pressure and meet deadlines
A solution-driven attitude to problems
Ability to work using own initiative and make decisions within corporate policies
Good organisational skills and the ability to work methodically and accurately
Team spirit
Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage

Committed to win-win relationships