Commited to win-win relationships

Senior Administrative Officer

Missions

• Provide administrative and secretarial assistance to the team
• Assist with timely and accurate execution of corporate and finance transactions
• Filing the financial statements and financial reports for client companies
• Assisting with drafting mandatory requisitions and files notices with the company
• Checking the availability of company names
• Receive calls, take messages and prepare incoming and outgoing correspondences
• Maintain agendas, arrange meetings/appointments and provide reminders to the relevant parties involved
• Organise legalisations, notarisations and apostilles of corporate documents
• Liaise with administrative authorities and services providers (such as third parties, lawyers, notaries …)
• Supporting the teams to collect AML/KYC documentation where required
• Keep physical and digital client files up to date (saving, filing, …)
• Monitor completeness of client files
• Maintain communication with clients, including the planning of the corporate calendar
• Develop and maintain a thorough knowledge of Luxembourg market/regulations (legal/tax/accounting/reporting/market developments)
• Take initiative by proactively following up on daily matters

Profile

• Secretarial degree or equivalent
• Knowledge of Luxembourg legislation
• 3-5 years of experience with a professional services firm
• Have strong communication skills and work well in a team
• Are accurate, flexible, hands-on and deliver their best work when facing a tight deadline
• Proactive with a client service orientated attitude
• Ability for multiple tasks requested at the same time and set priorities
• Ability to solve problems and work independently and as a member of a team