Senior Administrative Officer

Missions

  • Provide administrative and secretarial assistance to the team
  • Assist with timely and accurate execution of corporate and finance transactions
  • Filing the financial statements and financial reports for client companies
  • Assisting with drafting mandatory requisitions and files notices with the company
  • Checking the availability of company names
  • Receive calls, take messages and prepare incoming and outgoing correspondences
  • Maintain agendas, arrange meetings/appointments and provide reminders to the relevant parties involved
  • Organise legalisations, notarisations and apostilles of corporate documents
  • Liaise with administrative authorities and services providers (such as third parties, lawyers, notaries …)
  • Supporting the teams to collect AML/KYC documentation where required
  • Keep physical and digital client files up to date (saving, filing, …)
  • Monitor completeness of client files
  • Maintain communication with clients, including the planning of the corporate calendar
  • Develop and maintain a thorough knowledge of Luxembourg market/regulations (legal/tax/accounting/reporting/market developments)
  • Take initiative by proactively following up on daily matters

Profile

  • Secretarial degree or equivalent
  • Knowledge of Luxembourg legislation
  • 3-5 years of experience with a professional services firm
  • Have strong communication skills and work well in a team
  • Are accurate, flexible, hands-on and deliver their best work when facing a tight deadline
  • Proactive with a client service orientated attitude
  • Ability for multiple tasks requested at the same time and set priorities
  • Ability to solve problems and work independently and as a member of a team
Job Category: Transfert Agency
Job Type: Full Time
Job Location: Luxembourg

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