Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representation offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories etc.

• Onboard new clients in accordance with policies and procedures.

• Conduct periodic reviews of KYC and CDD information of existing relationships including but not limited to higher risk relationships to ensure their profile remains updated.

• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.

• Other corporate or ad-hoc duties as required. Work based competencies

• Strong attention to detail with the ability to work efficiently and accurately as well as the ability to follow up on pending items in a timely fashion

• Strong organizational skills, including the ability to prioritize multiple/competing tasks

• Well-developed interpersonal and communication skills (verbal & written) in order to communicate and relate effectively with clients, collegaues, 3rd party service provider, etc.

• Prior expereince in shipping, oil & gas industry is preferred.

• Ability to speak mandarin is an added advantage.


  • Minimum: Qualified ICSA graduate or equivalent
  • Minimum 5 –7 years of relevant and related working experience
  • Strong written and verbal communication skills
  • Extensive and in–depth knowledge of Listing Manual, Companies Act, Catalist Rules and Securities and Futures Act, Insolvency, Restructuring and Dissolution Act procedures and guidelines
  • Excellent client servicing skills and strong problem-solving skills
  • Strong Microsoft Office skills (especially Word) and good knowledge of View Point
  • Excellent organizational & interpersonal skills
  • Ability to lead and motivate a team of professional staff
  • Ability to build team rapport with a willingness to share knowledge
  • Ability to guide staff in technical matters
  • Ability to identify problems and issues and apply problem solving skills to provide solutions
  • Ability to prioritize work and meet deadlines
  • Ability to multi–task under pressure
  • Meticulous, organized, detailed and deadline oriented
Job Category: TA
Job Type: Permanent
Job Location: Luxembourg

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