Committed to win-win relationships

COMPANY SECRETARY COSEC

Your Day-to-Day

As a Company Secretary COSEC, you will support the legal and regulatory management of a diverse portfolio of investment entities established under various legal forms. You’ll work in a collaborative environment, providing high-quality company secretarial services aligned with internal procedures and best practices.

Your main responsibilities will include:

• Handling the statutory and regulatory obligations of a portfolio of listed and unlisted entities across multiple jurisdictions (including UCITS, RAIFs, SIFs, SICARs, SCSp, SARL, SA, SCA, SCS, FCP, etc.).
• Maintaining statutory registers and ensuring timely corporate filings with relevant authorities.
• Preparing agendas, attending client board, investor, or committee meetings, drafting minutes, and tracking follow-up actions.
• Reviewing key corporate documents (articles of association, shareholder agreements, fund prospectuses, financial reports, SLAs) from a governance and compliance perspective.
• Acting as a liaison with internal teams and external stakeholders such as legal advisors, notaries, regulatory bodies, and service providers.
• Identifying, assessing, and escalating potential risks in day-to-day activities as appropriate.
• Supporting client onboarding and participating in service review meetings when needed.
• Assisting in the training and supervision of more junior team members.
• Completing ad hoc governance-related or administrative tasks as required.

Your Profile

You are a proactive and detail-oriented professional with solid experience in corporate governance and a strong understanding of Luxembourg’s legal and regulatory landscape. You thrive in client-facing roles and can manage multiple priorities with precision and discretion.

You bring the following skills and experience:

• A university degree in Law, Business Administration, or a related discipline.
• Proven experience in a company secretarial or corporate administration role, ideally in a Luxembourg context.
• Fluency in English (written and spoken); French and/or German are considered a plus.
• Strong drafting skills, particularly in English for formal documentation.
• Good knowledge of Luxembourg company law (notably the Law of 1915).
• Experience organizing and attending board meetings, with the ability to take accurate, timely minutes.
• Familiarity with the Luxembourg Business Registers (RCS, RBE) and online filing procedures.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel); experience with board portals like Diligent Boardbooks is an asset.
• Familiarity with various types of investment structures and fund vehicles.
• Excellent interpersonal skills and the ability to interact with stakeholders at all levels.
• Rigorous attention to detail and strong organizational abilities.
• Capacity to work independently while contributing to a team environment.
• A genuine interest in developing professionally within the corporate governance field.